Clinical Faculty Resources

Appointments

Clinical Faculty Appointments

At the University of British Columbia (UBC), we value the vital role played by our Clinical Faculty members in educating undergraduate, graduate, and postgraduate students, residents, and fellows. Our Clinical Faculty members, who are practicing health professionals, contribute significantly to the Faculty of Medicine's vision. With over 11,000 members, they inspire and educate our learners, setting an example for the next generation of healthcare professionals. 

Department of Emergency Medicine Policy on Clinical Faculty Appointments

The UBC Department of Emergency Medicine has over 750 clinical faculty members who make significant contributions in administration, professional development, and translational and clinical research. 

Clinical faculty members may be appointed and promoted on an ongoing basis. For more information, please contact emergency.hr@ubc.ca.  

To be considered for a clinical faculty promotion, the following documentation must be submitted to emergency.hr@ubc.ca: 

  1. A letter of request for promotion addressed to Dr. Roy Purssell and Dr. John Tallon, Co-Heads, UBC Department of Emergency Medicine
  2. A letter of support from your Emergency Department Site Head
  3. An up-to-date Abbreviated (short-form) UBC CV filled out in detail

Useful links and templates:

Promotions

Clinical Faculty Promotions

Department of Emergency Medicine is pleased to announce the opening of applications for Clinical Faculty Promotions for the year 2024.

Promotion Criteria and Process:

In accordance with departmental guidelines, the rank of Clinical faculty appointment is typically held for a minimum of 2 years for Clinical Instructors and 5 years for all other ranks before a promotion. This period allows candidates to demonstrate significant activity and impact commensurate with the new rank they aspire to attain.

While the department welcomes applications for promotions at any time when candidates believe they meet the criteria for the desired rank, we strongly advise reviewing your activity since your  initial appointment or last promotion to ensure alignment with the promotion criteria outlined in the Description of Academic Ranks for Clinical Faculty. Promotions primarily consider activities and achievements since the last promotion, with an emphasis on teaching and professional contributions.

Application Process:

If you have met the above criteria or have been encouraged or recommended for a promotion, we invite you to submit an application. The next promotions meeting will be convened on June, 2024, and all applications must be received by May 31, 2024 to be considered.

Upon expressing your interest in a higher rank, please provide the following documents for your promotion file: All documents must be submitted to emergency.hr@ubc.ca  by the specified deadline.

  • Letter of Intent: A statement expressing your interest in advancement and summarizing your accomplishments since your [last promotion/initial appointment].
  • Letter of Support: A letter from your Hospital Department Head endorsing your application. If unavailable, a letter from your direct clinical supervisor will suffice.
  • Curriculum Vitae: An up-to-date CV in UBC Abbreviated Format.
  • Teaching Assessments: A minimum of 5 teaching evaluations since your [last promotion/initial appointment]. If unable to attain 5 evaluations, please provide an explanation in your Letter of Intent.
  • Additional Materials: Any supplementary documents, such as letters of reference, teaching dossiers, or commendations, that demonstrate your qualifications for promotion.
  • For applicants seeking the rank of Clinical Professor, please include 2 additional Letters of Reference.

Instructions for Obtaining Teaching Assessments:

  • For undergraduate teaching assessments across all Faculty of Medicine departments, email ta.support@ubc.ca , specifying the period since your [last promotion/initial appointment].
  • For postgraduate teaching assessments within the Department of Emergency Medicine, email emergency.residency@ubc.ca  with your hospital site and desired date range.
  • For postgraduate teaching assessments in other departments, contact the respective department.

Should you have any questions or require further assistance, please do not hesitate to contact us at emergency.hr@ubc.ca.

Teaching Payments

Clinical Faculty members may be eligible to receive payment for assigned compensable activities in the MD Undergraduate and Postgraduate Medical Education programs. Please refer to the UBC Faculty of Medicine (FoM) Clinical Faculty Compensation Terms for Teaching in the MD Undergraduate and Postgraduate Programs.

Payee Information

  • Review your payee information for accuracy in the Teaching Tracking & Payment System (TTPS).
    • generate a draft statement or review a statement from a previous period to view your contact and payment information, details at the top of each statement’s second page.
  • Contact the DEM HR Team at emergency.hr@ubc.ca if your payee information changes.
  • Clinical Faculty Payment Instruction Form TTPS - This form is only required for Clinical Faculty members teaching in the MD Programs.

Undergraduate program teaching payments are processed quarterly through TTPS. For an overview of the clinical faculty payment cycle, please review the Quarterly Processing Timelines.

  • Log into TTPS here to review your teaching statements.
  • If you have any questions about undergraduate teaching payments contact emergency.undergrad@ubc.ca.

Residency program teaching payments are processed manually in Workday.

  • We aim to process didactic teaching payments in the month after the teaching was delivered.
  • We aim to process bedside teaching payments (if eligible) once a year at year-end.
  • If you have any questions about specific residency teaching payments contact emergency.admin@ubc.ca.

DSSL payments are paid quarterly at the end of July, October, January and March.

T4A forms are provided to clinical faculty paid for services as an individual supplier if paid $500 or more in the tax year. Forms are automatically distributed by UBC Payroll in February.